Litigation Secretary

Salary: $85,000 - $114,321

La Jolla (UTC Area), CA | Full-Time | Hybrid (3 Remote Days / 2 In-Office Days)

A respected labor and employment law firm in the La Jolla/UTC area is seeking an experienced Litigation Secretary to provide comprehensive support to attorneys handling state and federal civil litigation matters. This role is ideal for a highly organized legal professional who thrives in a fast-paced environment, understands the litigation lifecycle, and is committed to delivering exceptional client service.

Following an initial onsite training period, this position offers a hybrid schedule with three remote days and two in-office days per week.

Top Three Things We're Looking For

1. State & Federal Civil Litigation Experience

• Strong understanding of California state and federal court procedures.
• Experience preparing document shells, formatting and finalizing pleadings, motions, briefs, and discovery documents.
• Ability to locate, interpret, and apply court rules and filing requirements.

2. Docketing & Calendaring Expertise

• Experience calculating and maintaining litigation deadlines.
• Knowledge of court rules, scheduling orders, and filing requirements.
• Ability to manage attorney calendars and track critical case deadlines.

3. Teachability & Flexibility

• Positive attitude and willingness to learn.
• Adaptability in a fast-paced legal environment.
• Strong team player with excellent communication skills.

Key Responsibilities

• Prepare, revise, proofread, and format pleadings, motions, briefs, correspondence, discovery, and other legal documents.
• Electronically file documents in California state and federal courts.
• Maintain litigation calendars, monitor deadlines, and manage attorney schedules.
• Coordinate depositions, hearings, mediations, and other litigation-related events.
• Schedule court reporters, videographers, and other litigation vendors.
• Communicate with court personnel, clients, opposing counsel, and service providers.
• Assist with all phases of litigation, including discovery, motion practice, and trial preparation.
• Maintain and organize client files and case records.
• Process attorney time entries, expense reimbursements, and travel arrangements.
• Review vendor invoices and coordinate payment requests.
• Provide professional and responsive administrative support to assigned attorneys.

Qualifications

Required

• Minimum of 5 years of Litigation Secretary or Legal Secretary experience.
• State and federal civil litigation experience.
• Familiarity with California court rules and procedures.
• Experience supporting attorneys throughout the entire litigation process.
• Strong discovery support experience.
• Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with electronic filing systems including PACER and ECF.
• Strong proofreading, organizational, and time-management skills.

Preferred

• Labor & Employment litigation experience.
• Experience with:
  • iManage
  • NetDocuments (NetDocs)
  • Milana / CompuLaw
  • Best Authority
  • LexisNexis
  • Concur
  • Aderant

Compensation & Benefits

Salary: $85,000 - $114,321 annually

Benefits Include:

• Medical, Dental & Vision Insurance
• 401(k) with Profit Sharing
• Generous Paid Time Off
• Paid Holidays
• Hybrid Work Schedule

Work Schedule

• Monday through Friday
• 8:00 AM - 5:00 PM
• Hybrid Schedule: 3 Remote Days / 2 In-Office Days
• Initial training period will be fully onsite
• Located in the La Jolla/UTC area